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Different
Ways to Look At Microsoft Outlook
For
many Commonwealth workers, Microsoft Outlook is an invaluable tool for
managing communication. So here are a few quick tips to help you organize
your inbox. Look for more tips like these in Techlines in the future,
brought to you by the technology training folks over at GOT.
Tips
for Viewing Messages in your Inbox
Sorting
In your inbox, you can sort messages in many different ways. Click on
the gray bar just above the person's name to sort your "From"
messages alphabetically. A small arrow should appear in the gray bar
to show you either an ascending or descending order. Move down the bar
to "Subject" and click on the gray bar to sort alphabetically
by Subject. Click on the gray bar next to "Received" to sort
by date.
Changing
Headings
The inbox you see above has headings for From, Subject, Received and
Size. You can customize those headings in many different ways. You'll
notice "Size" appears above. As as example, you can add it
to your inbox by selecting View/Current View/Customize Current View/Fields.
Select the "Size" field in the left column and click on "Add."
You can choose any other field you want to appear in your inbox by clicking
it and then "Add" and repeat. After you've added a selection
you can remove it by clicking on Remove.
Moving Fields
To move a displayed field or column in your inbox, just click on
the field in the gray heading bar and drag it to the appropriate spot
between other columns and "drop" it in place.
Deleting Fields
To remove an unnecessary field from a particular window, simply
right mouse click on the heading bar and go to "remove this column".
Or click next to the heading name and drag the column up until you see
an "X" appear. When you unclick it will be removed.
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